alright, I I'm done with simplifying the agreement. How does it look now, I wasn't sure if I understood all your points and addressed them correctly. Is it still too official? Should I skip the "company" and "contributor" and just refer to myself directly (I wanted to keep it ambiguous so its more easily reusable)? And is the little NDA part sufficient? I'm also posting a separated NDA below if you think I should have that signed too:
Contribution Agreement
Thank you for your interested in contributing to the game! The purpose of this agreement is to establish and clarify the relationship and intellectual property licensing rights between XXX ("Company") and a person or entity ("Contributor") when submitting a contribution ("Contribution") for the XXX video game ("Game"). Please read it carefully and submit a signed and scanned copy to XXX@XXX.com.
Description and License
The Game, currently a non-commercial, non-profit venture, is accepting voluntary Contributions in multiple areas such as graphics, writing or art. There is no compensation for submitting a Contribution and Company may or may not choose to use it in the final Game as it sees fit. If the Company chooses to distribute the Game including the Contribution for a fee, it may set the price for such distribution in its sole discretion, and a separate agreement explaining the Contributor’s share of the profits and payments would be drafted.
By submitting a Contribution, the Contributor grants the Company a worldwide, non-exclusive, perpetual, irrevocable, no-charge, royalty-free, assignable right and license to a) use, copy, reproduce, distribute, sell, lease, rent, publicly display, publicly perform, modify, and create derivative works from the Contribution in any media, b) identify the Contributor as the source of the Contribution, and c) sublicense these rights, to the maximum extent permitted by applicable law.
Once submitted, Contributor may request that his Contribution be removed from the Game or any related media, but Company is not obligated to do so and may choose to keep using the Contribution with the terms outlined above.
However, the Contributor retains the right to use the Contributions as they wish, even in the context of another game. This Agreement does not grant the Contributo any rights to any other Company materials or the finished Game.
Types of Contributions
Contributions include but are not limited to any product, design, document, text, writings, artwork, image, drawing, photograph, animation, texture, video, musical composition, audio, sound effect, audiovisual work, files created by 3rd party tools (such as graphml created with yEd Graph Editor), proprietary files used by the Game and its engine, or any other files and assets used in creation of the Game or being distributed with the Game to the end users.
Confidentiality and Non-disclosure
The Company may choose to share "confidential materials" regarding the Game with the Contributor, such as design documents, development binaries of the Game and its tools, files and assets used by the Game, other Contributions, development and marketing plans, timelines, policies, strategies etc.
By accepting this agreement, the Contributor also agrees not to copy, share, lease, rent or distribute any such "confidential materials," take any screenshots, or disclose any information regarding the game, its assets, story, characters, gameplay, mechanics etc. to any 3rd parties besides themselves, unless given explicit written permission by the Company.
Changes to the Agreement
This Agreement is subject to change. Company will do its best to notify all Contributors every time changes are made to this Agreement. Company will not knowingly change the terms of the Contribution without attempting to notify the Contributors. All Contributors are subject to the most current agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed.
You Company
Name: _______________________ _______________________
Date: _______________________ _______________________
Signature: _______________________ _______________________
And the separated NDA by itself:
Contribution Confidentiality and Non-disclosure Agreement
Thank you for your interested in contributing to the game! The purpose of this agreement is to establish and clarify the confidentiality between XXX ("Company") and a person or entity ("Contributor") when submitting a contribution ("Contribution") for the XXX video game ("Game"). Please read it carefully and submit a scanned and signed copy to XXX@XXX.com.
The Company and Contributor each wish to protect any Confidential Information which may be disclosed by each to the other. The Confidential Information concerns the concept, implementation, marketing and design of The Game and any other related ventures.
Definitions
- "Confidential Information" as used herein, whether or not reduced to writing and in any and all stages of development, shall include but shall not be limited to: all Contributions, all information which relates to; policies and practices; files or data; concepts; software or hardware development; specifications; documentation; lists of names; forecasts; trade secrets; techniques; product plans: marketing plans; customer information; or financial or non financial information or related information which were directly or indirectly disclosed or revealed to a party by (I) the other party or any of its directors, officers, employees, agents, attorneys or representatives; or (ii) by any other means connected with a party. Confidential information shall include written information that is designated as such in writing or oral information that is confirmed promptly in writing as having been disclosed as confidential or proprietary.
- "Confidential Material": as used herein shall be any and all tangible materials and objects which embody Confidential Information or from which Confidential Information can be read, reproduced or utilized.
Confidential Information does not include information, technical data or know-how which (I) is in the possession of the Receiving Party at the time of disclosure and is free from any disclosure obligations as shown by the receiving party's files and records immediately prior to the time of disclosure, (ii) prior to or after the time of disclosure becomes part of the public knowledge or literature, not as a result of any inaction or action of the receiving party, (iii) is approved by the disclosing party, in writing for release, (iv) is developed independently by the receiving party, or (v) is received from a third party not having an obligation of confidentiality.
Non-Disclosure of Confidential Information
Each of the parties that receives Confidential Information (the Receiving Party) from the other party (the Disclosing Party) agrees not to use such Confidential Information disclosed to it for its own use or for any purpose except to carry our discussions concerning, and the undertaking of, any business relationship between the Contributor and the Company.
The Receiving Party will not disclose any Confidential Information of the Disclosing Party to third parties or to employees of the Receiving Party except those employees who are required to have information in order to carry out the discussion of the contemplated business. All employees of the Receiving Party to whom Confidential Information of the Disclosing Party have or will have prior to disclosure, sign a Non-Disclosure and Non-Use Agreement in content substantially similar to this Agreement, and the Receiving Party will promptly notify the Disclosing Party in writing of the names of each such employee upon the written request of the Disclosing Party at any time. Each of the Parties agrees that it will take all reasonable measures to protect the secrecy of and avoid disclosure or use of Confidential Information of the other party in order to prevent it from falling into public domain or the possession of persons other than those persons authorized hereunder to have any such information, which measures shall include the highest degree of care that each of the parties uses to protect its own Confidential Information of a similar nature. The Receiving Party agrees to notify the Disclosing Party in writing of any misuse or misappropriation of Confidential Information of the Disclosing Party which may come to the Receiving Party's attention.
Return of Materials
Within ten (10) days of a written request from the Disclosing Party any materials or documents which have been furnished to the Receiving Party will be promptly returned, accompanied by all copies of such documentation, after the business possibility has been rejected or concluded.
Term
The foregoing commitments of the parties regarding confidentiality shall survive any termination of discussions between the parties and shall continue for a period of two (2) years following the date of this Agreement.
Miscellaneous
This Agreement shall be binding upon and for the benefit of both parties, their successors and assigns, provided that Confidential Information of either party may not be assigned without the prior written consent of such party. Failure to enforce any provision of this Agreement shall not constitute a waiver of any term hereof.
Each party understands and agrees that Confidential Information is secret and proprietary and of great value to the other. The parties further understand and agree that the relationship between them is of a confidential nature and imposes an affirmative obligation upon the each party to protect, foster and respect the confidentiality of Confidential Information.
The parties further understand and agree that they are under no obligation to disclose or reveal anything to the each other. Each party may in its sole discretion, elect not to disclose or reveal.
Remedies
The parties agree that the obligations of the Receiving Party provided herein are necessary and reasonable in order to protect the Disclosing Party and its business, and expressly agree that monetary damages would be inadequate to compensate the Disclosing Party for any breach by the Receding Party of it covenants and agreements set forth herein. Accordingly, the parties agree and acknowledge that any such violation or threatened violation will cause irreparable injury to the Disclosing Party and that, in addition to any other remedies that may be available in law, equity or otherwise, the Disclosing Party shall be entitled to obtain injunctive relief against the threatened breach of the Agreement or the continuation of any such breach by the Receiving Party, without the necessity of proving actual damages.
